Student Motorsport Privacy Policy

1. Introduction

Student Motorsport (“we,” “us,” or “our”) is committed to protecting your privacy. This policy explains how we collect, use, and safeguard your personal information when you use our website (https://www.studentmotorsport.com). This policy complies with the UK Data Protection Act 2018 and the General Data Protection Regulation (GDPR).  

2. Who We Are

Student Motorsport provides information on our educational-based motorsport competition, the wider activities and aims of Student Motorsport beyond our competition, events, teams, results, and partners.

3. Data We Collect

We collect the following types of personal information:

  • Registration Information:
    • Name
    • Date of birth (for age verification)
    • Email address
    • Telephone number
    • Social media handles
    • Location (town/city)
    • Nationality
    • Educational background
    • Interests
    • Photographs (optional)
  • Newsletter Subscription:
    • First name
    • Last name
    • Email address
  • Member-Only Area:
    • Registration Information
    • Team information.
  • Comments (Member-Only Area):
    • Name
    • Email address
    • IP address
    • Browser user agent string
  • Website Usage Data:
    • IP address
    • Browser type
    • Pages visited
    • Cookies and similar technologies (see our Cookie Policy below)

4. Purpose of Data Processing and Legal Basis

We use your personal information for the following purposes:

  • To provide website functionality: (Legal basis: Legitimate interest)
  • To manage user accounts and registration: (Legal basis: Contractual necessity)
  • To send our monthly newsletter: (Legal basis: Consent)
  • To operate the member only area: (Legal basis: Contractual necessity)
  • To display user profiles (with consent): (Legal basis: Consent)
  • To respond to comments and inquiries within the member only area: (Legal basis: Legitimate interest)
  • To improve our website and services: (Legal basis: Legitimate interest)
  • For marketing purposes (with consent): (Legal basis: Consent)
  • To prevent spam and fraud: (Legal basis: Legitimate interest)
  • To provide information to potential employers or educators (with consent): (Legal basis: Consent)

5. Data Sharing

We may share your personal information with:

  • Service Providers: Third-party providers who assist us with website hosting, email delivery, and analytics.
  • Commercial Partners: Only statistical data that has been amalgamated, and never personal data for financial gain.
  • Potential Employers/Educators: Only with your explicit consent, for placement or educational opportunities.
  • Law Enforcement: If required by law.

We will never sell your personal data.

6. Data Security

We have implemented appropriate technical and organizational measures to protect your personal data from unauthorized access, use, or disclosure. These measures include:  

  • Secure server infrastructure.
  • Regular security updates.
  • Limited access to personal data.
  • Encryption where appropriate.
  • Procedures to deal with data breaches.

7. User Rights

Under the UK Data Protection Act, you have the following rights:

  • Right to Access: You can request a copy of your personal data.
  • Right to Rectification: You can correct inaccurate or incomplete data.  
  • Right to Erasure (Right to be Forgotten): You can request the deletion of your data.
  • Right to Restriction of Processing: You can limit how we use your data.
  • Right to Data Portability: You can receive your data in a portable format.
  • Right to Object: You can object to the processing of your data.
  • Right to Withdraw Consent: You can withdraw your consent at any time.

To exercise these rights, please contact us at [email protected].

8. Cookie Policy

Our website uses cookies to enhance your browsing experience. Cookies are small text files stored on your device.  

  • Types of Cookies:
    • Essential cookies: Necessary for website functionality.
    • Analytics cookies: Track website usage (e.g., Google Analytics).
    • Functionality cookies: to save preferences.
  • Managing Cookies: You can manage your cookie preferences through your browser settings.
  • For detailed cookie information please see our dedicated cookie policy page.

9. Marketing

We will only send you marketing communications if you have given us your consent. You can opt-out at any time by clicking the unsubscribe link in our emails or by contacting us.

10. Data Retention

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this policy, or as required by law. 

  • Comments and metadata (member area): Indefinitely.
  • User account information: Until account deletion.
  • Newsletter subscriptions: Until unsubscription.

11. Contact Information

If you have any questions or concerns about this privacy policy, please contact us at:

Student Motorsport Email: [email protected]

12. Changes to This Policy

We may update this privacy policy from time to time. We will notify you of any significant changes on our website.