Privacy Policy


This privacy policy sets out how we at Student Motorsport uses and protects any information that you provide to us when you use this website:

Student Motorsport takes Data Protection and the Data Protection Act seriously.  We are committed to ensuring that your details and privacy are protected.  Should you decide to register with Student Motorsport we will ask you to provide certain information by which you can be registered and identified, once registered you will be able to enjoy the full benefits of the website.

Student Motorsport will always be clear about the information we require from you and may change this policy from time to time by updating this page.  You should check this page periodically to ensure that you are satisfied with any changes we make.   Any major updates that take place will be notified on the website, remembering we welcome your feedback.

Student Motorsport will only request information that is relevant and necessary so that you (‘the user’) can benefit from the website.

As a registered user, this may include information that will allow Student Motorsport and other registered and non-registered users to identify you through your profile or any content you create. These include:

  • Your name
  • Date of birth
  • Contact E-mail
  • Telephone Number
  • Social Media Account Handles/Usernames
  • Location (town or city)
  • Nationality
  • Educational Background
  • Interests
  • Photographs of you

Collecting this information allows us:

  • to check you are at least 13 years of age
  • to display this information as part of a personal profile that’s accessible to potential employers or educators

You can voluntarily opt-out of providing this information by simply not entering, or removing content from your profile.

To be able to create an account, you will need to provide us with a name and valid e-mail address.


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload image or document files to the website, you should avoid uploading files with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images or files on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Marketing and Promotional Materials

We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you.

You will receive marketing communications from us if you have requested information from us or purchased goods or services from us and, in each case, you have not opted out of receiving that marketing.


You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by writing to us at [email protected] at any time.

Where you opt-out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

Your data may be statistically amalgamated as part of a dataset used to allow decision-making and pin-pointing for our commercial partner offering, who can share communications with who they determine as key demographics. We will not share personal information with commercial partners or other third parties for financial gain.

Placements & Job Opportunities

If you have appointed us to assist in finding you a placement or job, or have indicated you are open to opportunities within your profile, we may share direct links to your profile, or provide basic contact information with a potential employer or supplier.

Educators & Professionals

If you have appointed us to assist in finding an opportunity to apply to an educational institution, or have indicated you would like specific assistance in a matter from a professional, we may share direct links to your profile, or provide basic contact information with a potential employer or supplier.

Event, Venue and Organiser Information

If you create, submit, import, save, or publish Event, Venue, or Organizer information, such information is retained in the local database:

  1. Venue information: name, address, city, country, province, postal code, phone, website, geographical coordinates (latitude and longitude)
  2. Organizer information: name, phone, website, email
  3. Event information: website, cost, description, date, time, image

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How we protect your data

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.